Doreming > List of functions > Import function > Import staff social insurance · tax information

Import staff social insurance · tax information

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6 months ago Updated

For administrators】

Here is the introduction of the procedure to import social insurance / tax information settings for employee with CSV file * 1.

You can set up more than one person at a time. Import employee salary information


  1. Click employee working conditions


  2.  Click the↑ icon, click on the format download




  3. Select file name, format type, encoding * 2, and click Download.
    Please select format type from "Resident's tax" or "Social insurance, Income tax (Japan, Vietnam, India)".
    By default, encoding is set to SJIS if the language setting is Japanese, and UTF-8 for cases other than Japanese.



  4. Start entering the data on downloaded file.
    The first to fourth lines of the file are as follows.
    Please enter the data to be imported from line 5.
    Save the created data with the file type (CSV comma separated).

    line 1    Types of data
    line 2    The number of characters and type of characters of data that can be registered
    line 3    Data sample
    line 4    Whether if the field is required or not


    【Social insurance, income tax classification】
    Employee code(Required)Enter Employee code(Up to 15 half-width alphanumeric characters)
    Effective date(Required)Enter the year and month you want to reflect in the salary information
    * Set based on the payment date. It depends on when you want to reflect from salary to be paid.
    YYYY/MMInput in the form of a half-width number
    example)2018/04

    Basic pension numberEnter basic pension number (half size number)
    ※ Please do not put hyphen (-).
    Registration classificationEnter social insurance registration classification (Half-width numeric)
    1:Get qualification 2:Loss of qualification 3:Article 118 (1) of the Health Insurance Law 4:Article 118 (1) of the Health Insurance Act Not applicable 5:Other
    Insurance numberEnter Insured Personnel Number (Half-width numeric)
     Date of occurrenceEnter the date of registration on social insurance in YYYY / M / D format (Half-width code)
    example)2018/4/1
    Registration reasonRegister to Social Insurance Enter the cause cause occurrence (up to 255 letters)
    Acquisition classificationEnter social insurance acquisition classification (Half-width alphanumeric characters)
    1:新1 2:再2 3:共3 4:船4
    Loss of qualification reasonIf you lose social insurance qualification, enter the reason (half-width numeric)
    1:Other 2:death 3:70 years old 4:Reached 75 years old 5:Certification of disability
    Health insurance target(Required)Enter if you are interested in health insurance (half-width)
    0:Non-target 1:object
    Health insurance issue dateEnter the date of acquisition of health insurance in the form of YYYY / M / D (Half-width code)
    example)2018/4/1
    Health insurance expire dateEnter the loss date of health insurance in the form of YYYY / M / D (Half-width code)
    example)2018/4/1
    Health insurance insurance numberEnter health insurance's insurance number (half width)
    Health insurance insurance feeEnter health insurance premium (half-width numeric)
    Care insurance target(Required)Enter if you are interested in nursing care insurance (half-width)
    0:Non-target 1:object
    Care insurance issue dateEnter the start date of nursing-care insurance in the form of YYYY / M / D (Half size code)
    example)2018/4/1
    Care insurance expiry dateEnter the end date of nursing-care insurance in the form of YYYY / M / D (half-width numeric)
    example)2018/4/1
    Care insurance  feeEnter insurance premiums for long-term care insurance (Half-width numerals)
    Welfare insurance target(Required)Enter if you are eligible for Employees' Pension Insurance (Half-width)
    0:Non-target 1:object
    Welfare insurance typeEnter the division of Employee's Pension Insurance (Half-width number)
    1:General 2:Underground members, sailors
    Welfare insurance numberEnter the welfare pension insurance number (single-byte number)
    Welfare insurance issue dateEnter the number of the acquisition date of the welfare pension insurance in the form of YYYY / M / D (single-byte number)
    example)2018/4/1
    Welfare insurance expire_dateEnter the number of years of welfare pension insurance loss in YYYY / M / D format (Half-width code)
    example)2018/4/1
    Employment insurance target(Required)Input whether or not the subject of employment insurance(Half size code)
    0:Non-target 1:object
    Employment insurance issue dateEnter the acquisition date of employment insurance in the form of YYYY / M / D(Half-width code)
    example)2018/4/1
    Employment insurance expire dateEnter the date of loss of employment insurance in the form of YYYY / M / D(Half-width code)
    example)2018/4/1
    Employment insurance numberEnter Employment Insurance Number(Half-width code)
    ※ Please do not put hyphen (-).
    Accident insurance target(Required)Enter whether it is subject to workers' compensation insurance(Half-width code)
    0:Non-target 1:object
    Income tax amount division(Required)Enter the division of Income Tax of Income Tax(Half-width code)
    1:A 2:B 3:C
    Number of dependentsIn the case of "A" classification of income tax, enter the number of dependents dependent(Half-width code)
    Residence tax target(Required)Enter whether it is subject to residence tax(Half-width code)
    0:Non-target 1:object
    Residence tax yearTo collect residence tax, enter year(Half-width code)
    example)2018 → 2018
    Residence tax for 6Enter the residents tax in June(Half-width code)
    Residence tax for 7Enter the residents tax in July(Half-width code)
    Residence tax for 8Enter the residents tax in August(Half-width code)
    Residence tax for 9Enter the residents tax in September(Half-width code)
    Residence tax for 10Enter the residents tax in October(Half-width code)
    Residence tax for 11Enter the residents tax in November(Half-width code)
    Residence tax for 12Enter the residents tax in December(Half-width code)
    Residence tax for 1Enter the residents tax of January of the following yearを入力(Half-width code)
    Residence tax for 2Enter the residents tax of February of the following year(Half-width code)
    Residence tax for 3Enter the residents tax of March of the following year(Half-width code)
    Residence tax for 4Enter the residents tax of April of the following year(Half-width code)
    Residence tax for 5Enter the residents tax of April of the following year(Half-width code)
    Welfare pension insurance fund target(Required)Enter whether it is target(Half-width code)
    0:Non-target 1:object
    Welfare pension insurance fund numberEnter Welfare Pension Fund Fund Number(Half size code)
    Welfare pension insurance fund join dateEnter the subscription date of the employee pension fund in the form of YYYY / M / D(Half-width code)
    example)2018/4/1
    Welfare pension insurance fund leave dateEnter the leave date of the employee pension fund in the form of YYYY / M / D(Half-width code)
    example)2018/4/1


    【Residence tax】
    Employee code(Required)Employee code(Until 15 characters)
    Residence tax target(Required)Enter whether it is subject to residence tax(Half-width code)
    0:Non-target 1:object
    Residence tax year
    To collect residence tax, enter year(Half-width code)
    example)2018年 → 2018
    Residence tax for 6
    Enter the residents tax in June(Half-width code)
    Residence tax for 7
    Enter the residents tax in July(Half-width code)
    Residence tax for 8
    Enter the residents tax in August(Half-width code)
    Residence tax for 9
    Enter the residents tax in September(Half-width code)
    Residence tax for 10
    Enter the residents tax in October(Half-width code)
    Residence tax for 11
    Enter the residents tax in November(Half-width code)
    Residence tax for 12
    Enter the residents tax in December(Half-width code)
    Residence tax for 1
    Enter the residents tax of January of the following yearを入力(Half-width code)
    Residence tax for 2
    Enter the residents tax of February of the following year(Half-width code)
    Residence tax for 3
    Enter the residents tax of March of the following year(Half-width code)
    Residence tax for 4
    Enter the residents tax of April of the following year(Half-width code)
    Residence tax for 5
    Enter the residents tax of April of the following year(Half-width code)

    【CSV file sample】



  5. Import the data.
    ↑ icon: click on import



  6. Select file, encoding and click Import


    • Select file
      Please select the CSV file created in 4.
    • Select encoding
      Please select the same format as downloaded at 3.

  7. The import result is displayed.


    If it fails, follow the error message and try again.




 * 1 CSV file

CSV is an abbreviation of Comma Separated Value, and is a file of Separated (delimited) Value (value) in Comma.
It is also called a comma-separated file. To handle this file, spreadsheet software such as Microsoft Office Excel and text editor such as memo pad are necessary.

* 2 Encoding
Converting data according to certain rules. SJIS and UTF-8 correspond to the encoding of CSV file.
【SJIS】 It is a character code made for Japanese. It is widely used in files on PC.  [UTF - 8] It is a universal character code. You can display almost any PC environment.
Although both are common, there is a possibility of garbled characters depending on your environment. If you get garbled characters, please try it with a different encoding.

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